FOR FREELANCE CLIENT WORK

Scope change proposal template

A scope change proposal records what your client wants to add, what it will cost, and how it affects delivery. Send it before doing work outside the agreed brief. Here is a website project example you can adapt.

What to include

1. Original scope: the deliverables and revision limits you already agreed.
2. Requested change: the specific new deliverables, with boundaries.
3. Additional fee: itemized quantities and rates, with a currency.
4. Timeline: the additional business days the change requires.
5. Next step: ask the client to review and confirm before work starts.

Example: adding a page to a website project

This is an illustrative example, not a customer case study or a recommended market rate.

A message to send with the proposal

Replace the example details with your own. Keep the explanation specific and give the client a clear next step.

Hi Jamie Chen,

Happy to help with the additional work on Northstar website. Here’s the change to our original scope:

Add a customer stories page with three case studies and a reusable testimonial section.

Additional fee: $450. This adds 2 business days to the timeline.

Please review and confirm before I start the additional work.

Thanks,
Alex Morgan Studio

When is a change worth a separate proposal?

Use one when a request adds a deliverable, goes beyond the agreed revision rounds, or changes a requirement enough to affect your fee or delivery date. For example, adding a new case study page is easier to discuss when the client can see the extra design and development work together.

If the request fixes work that did not meet your agreed brief, first check your existing agreement and clarify the issue. The proposal should explain a real change in scope.

What if the client declines?

Ask which part needs adjusting: the fee, the deliverable, or the timeline. Offer a smaller change if appropriate, or continue with the original scope. ScopeSlip records a decline reason so you can prepare a revised proposal with that feedback in view.

Keep the agreed version

ScopeSlip creates a fixed snapshot when you share a link. A revision gets a new link. Shared links last 30 days; save a PDF for your own records. A typed response is not independent identity verification or a certified electronic signature.